Office Manager/Executive Admin

Toronto: Research and Development - Full Time

Job Description

Oncoustics is a unique and innovative player in the medical AI space today and is working to address the biggest issues in healthcare today:

  • decentralizing healthcare
  • early detection, intervention and prevention of disease
  • lowing costs and increasing access to care
  • personalizing medicine by enabling low cost surveillance

Together, we’re on a journey to revolutionize healthcare and make a significant difference in the world. 

As the Office Manager/Exec Admin, you will review and manage office contracts, manage HR, payroll and expenses, organize meetings and conference calls, including board meetings, and manage projects and activities for the CEO and senior staff. We will rely on you to have your finger on the pulse of activities, projects, and issues, including potential opportunities for funding, promotions and marketing. You will take projects from start to finish and facilitate our communications processes. In this role, your success is all about managing priorities, creating and maintaining relationships, and advancing the goals of the company. In this highly visible role, your excellent communication and collaboration is paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action.


Responsibilities as the Executive Administrator/Operations: In this role you will have a wide range of responsibilities.

You will:

  • Manage HR and office issues, including accelerator and other co-working relationships.
  • Manage and support outsourced accounting, financial services and payroll with oversight by the CFO.
  • Support marketing and outreach efforts, including efforts with clinics, clinicians, patient advocacy groups and the press.
  • Manage and support outbound communications, publications and press releases.
  • Organize and coordinate meetings, events and communications.
  • Provide support to our CEO and senior staff.



  • Bachelor’s degree, preferably in business administration or communication
  • Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, clinicians, and executive staff
  • Strong MS Office Suite (Excel, Word, PPT) skills
  • Database management experience


  • Great communicator. You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level.
  • Exceptional project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish, and keep everyone appropriately informed.
  • Problem solver. You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges.
  • Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.
  • Autonomous. Although we stay in close communication with each other, we don’t micromanage. We trust you to do your job well without much supervision, but to know when to seek guidance from senior staff. You are comfortable taking initiative.
  • Service-driven. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization.
  • Organizational agility. You have a collaborative work style and are able work across departments to get the results and support you need.

Our culture and work environment:
Oncoustics offers a flexible work environment and attractive benefits in a fast moving and exciting startup culture. Our teams are international and multicultural. We have people in Toronto, Calgary, SF Bay Area, Egypt, Europe and Asia. We are dedicated to diversity and advancing the career growth of all our team. Come and join in creating the future of healthcare!

About Oncoustics:
Oncoustics is creating and deploying advanced AI solutions for low cost, non-invasive surveillance, diagnostics, and treatment monitoring of diseases with high unmet clinical need.  Unlike other players in the space, we are not doing image recognition.  Instead, we apply AI to raw ultrasound signals from readily available handheld ultrasound devices to rapidly differentiate healthy versus diseased tissues.  There's a wealth of information in

these raw signals and our approach reveals novel biomarkers that can be aligned with existing standards and categorization systems.  And as our data is unique and growing is part of our IP - we're hard to copy.

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